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Reception Planner Sheet

Here is just one sample of a Wedding Planner
that many services use to plan out the evening.
This should be used as a guide line
as to what questions you may be asked
in preparation for your most important day of your lives.

RECEPTION PLANNING SHEET
(Complete and return 6 weeks prior to your event)

Wedding Date______________________Start Time____________End time__________
Wedding Ceremony Location________________________________________________
Reception Location_________________________________Room Name_____________
Address____________________________________________Number of Guests______
Bride’s Name_____________________________________________Age____________
Bride’s Address_____________________________City_________ Postal ___________
Phone(H)____________Phone(W)___________Occupation_______________________
Groom’s Name____________________________________________Age____________
Groom’s Address____________________________City_________Postal ___________
Phone(H)_____________Phone(W)___________Occupation______________________
E-Mail Address (Bride)________________________(Groom)______________________
Address after wedding__________________________City___________Postal _______
Honeymoon Location______________________________________________________

Bride’s Parents (Circle all that apply)
Mother/Step__________________Father/Step___________________Years Married___
Phone_______________________Phone_________________________
Mother/Step__________________Father/Step___________________Years Married___
Phone_______________________Phone_________________________

Grooms Parents (Circle all that apply)
Mother/Step__________________Father/Step___________________Years Married___
Phone_______________________Phone________________________
Mother/Step__________________Father/Step___________________Years Married___
Phone_______________________Phone_________________________

Grandparents (List all who will attend)
Names__________________________________________________Years Married____
Names__________________________________________________Years Married____
Names__________________________________________________Years Married____
Names__________________________________________________Years Married____

Wedding Coordinator___________________________Attending Reception?Yes__No__
Photographer________________________Videographer__________________________
Caterer________________Contact______________________Phone________________

How were you referred to our service?
Repeat Customer
Saw us perform at________________________________________________________
Referred by______________________________________________________________
Other(specify)____________________________________________________________

Entrance of Wedding Party Yes/No Will you require music? ___________________
Entrance of Bride & Groom Yes/No Announced as:___________________________
Bride/Groom to Welcome & Thank Guest Yes/No
Food (Circle One) Buffet Sit Down Approx. Start Time___________________
Toast Best Man (name)_________________Maid/Matron of Honor (name)__________
Father of Bride Yes/No Father of Groom Yes/No
Others____________________________________________________________
Cake Cutting
Bouquet Toss Yes/No Bride to sit on: Chair/Best Man’s Knee (circle one)
First Dance Song__________________________________Artist__________________
Wedding Party to join ½ way through? Yes/No
Parent’s Dance Song_______________________________Artist__________________
Grandparents included Yes/No
Father/Daughter Dance Song________________________Artist__________________
To include Mother/Son Yes/No
All Father/Daughters or all parents/children join in Yes/No
Other spotlight dance?____________________________________________________
General Dancing Money Dance Yes/No

TYPES OF DANCE MUSIC PREFERRED
Big Band/Standards
50/60's Rock
Motown/Soul
Funk/Disco
Classic Rock
80's Retro
Country
R & B/Old School
Hip Hop/Reagaton
Current Top Hits
Ethnic Music
Group/Participation Dances

Songs you Don't Want Played?

Special Requests
_________________________ _____________________ _____________________ _________________________ _____________________ _____________________
_________________________ _____________________ _____________________
_________________________ _____________________ _____________________
Dedications, Birthdays, Anniversaries, etc.___________________________________
________________________________________________________________________
________________________________________________________________________
Sensitive Subjects________________________________________________________
________________________________________________________________________
________________________________________________________________________
Anything else we should know?_____________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________

Wedding Ceremony Planning Checklist

· Select background music for guest arrival before the Ceremony. (I will bring suggestions.)
· Provide contact information for your Minister.
· Create the Wedding Party’s Ceremony Line-Up with their full names.
· Decide if the Groomsman will enter with the Groom or escort the Bridesmaids.
· Will there be a Ring Bearer(s) and a Flower Girl(s)?
· What are their full names and ages?
· Will the Bride be escorted forward by her Father?
· Determine which family members will be seated in the front (or front two) rows.
· Decide seating order for the immediate family on the front row(s).
· Select a song for the seating of Grandmothers and Mothers.
· Choose escorts for the Grandmothers and Mothers. (Groom, Groomsman, Ushers, Etc.)
· Select a song for the Wedding Party’s Processional.
· Select a song for the Bride’s Processional.
· Will anyone, besides the Minister, be offering a special reading? (Poetry, Scripture, Etc.)
· Will there be any special music performed during the ceremony?
· If so, will they have pre-recorded music or live instruments?
· Provide contact information on all musical performers.
· Will there be a Unity Candle?
· Will roses be presented to the Mothers?
· Will there be any other personal touches in the Ceremony?
· Select a song for the Bride & Groom’s Recessional.
· Will the Minister make any closing announcements? (Reception Location, Photos, Etc.)
· What is the time and date for the Rehearsal?
· Who will and will not be attending the Rehearsal?

Executive Director: Jim Griffin
National President: Doug Gordon

Canadian Association of Mobile Entertainers & Operators

Reception Planner Sheet

Here is just one sample of a Wedding Planner that many services use to plan out the evening. This should be used as a guide line as to what questions you may be asked in preparation for your most important day of your lives.

RECEPTION PLANNING SHEET (Complete and return 6 weeks prior to your event)

Canadian Association of
Mobile Entertainers & Operators

Here is just one sample of a Wedding Planner
that many services use to plan out the evening.
This should be used as a guide line
as to what questions you may be asked
in preparation for your most important day of your lives.

RECEPTION PLANNING SHEET
(Complete and return 6 weeks prior to your event)